BHT Event Registration - Terms and Conditions

This document sets out the terms and conditions between BHT and you when you register for any event or conference organized by BHT. By registering for an event or conference organized by BHT you are agreeing to comply with these terms and conditions. You should read this document carefully.

Acceptance of policies and registration conditions

The following BHT Registration Terms & Conditions (the “Terms & Conditions”) apply to all BHT events. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register.
Submission of a registration is regarded as affirmation of your acceptance of the Event Terms & Conditions.

Cancellation Policy

No refunds will be distributed at any time. However, you are allowed to change the name on the registration without penalty. You may log into your registration to make a substitution at any time by clicking on the registration link, logging in, and select modify.

How we will use your information

BHT is committed to data privacy and protecting your personal information. Information on how BHT collects, processes, and uses your data is included in the BHT Privacy Policy which is hereby incorporated into these Terms & Conditions.

Additionally, by submitting your email address during the event registration process, you agree that BHT and its event partners may send you event-related information.  A valid email address is required for all registrations.
BHT uses the personal data you provide in this registration for administering your participation in this event.  This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.

BHT may disclose your personal data to third party service providers engaged by BHT to assist in the conduct of the event (e.g. housing bureau, mobile application provider).  Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to BHT may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties.  Except as described herein, BHT will not disclose your personal data to any other third party without your consent except where required to do so by law.

Nondiscrimination policy 

BHT prohibits discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law.

Event conduct and safety

BHT is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at BHT-related events. BHT has no tolerance for discrimination, harassment, or bullying in any form at BHT-related events. Participants are expected to adhere to these principles and respect the rights of others.  

What To Do If You Witness or are Subjected to Unacceptable Behavior:  Participants should report any behavior inconsistent with these principles to onsite event staff. Event staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

You may also contact BHT directly to report a concern at nicole@ctocevents.com.

Liability waiver & release

In consideration of being allowed to register for, and participate in the event, I hereby warrant and represent that I am age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue BHT or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, disability, property damage, or property theft or actions of any kind that I may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, disability, property damage or property theft or actions of any  kind is caused by the sole, gross negligence of BHT.  This Liability Waiver and Release is specifically binding upon my heirs and assigns and is knowingly given. 

Service as an invited speaker

If you agree to speak at an BHT sponsored event, we may share your contact and biographical information with event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer, physical work address, work email address, as well as a link to your company website and/or professional LinkedIn page available to the public. This is so that visitors to the event website, including event attendees and speakers, can contact you with questions and requests for more information, and to provide feedback if needed. Additionally, speakers may be asked to complete a release agreement or copyright form prior to their presentation. 

Credential/badge scanning during the event

BHT event co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations.  Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information. 
If during the event you attend a session or program hosted by an exhibitor other than BHT, you understand and agree that when you present your badge for scanning or when you provide personal data, that information will go to a non-BHT entity and BHT takes no responsibility for how that company uses your personal information.

Usage of photographic and video material taken at BHT events

To comply with global data privacy laws, BHT imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums).  An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.
BHT may hire professional service providers (photo/video/streaming/audio) to document and display the event experience.

BHT may also use social media (e.g. Twitter) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue.  Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or BHT.  Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights.  In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.   

By attending the event, you acknowledge and agree as follows: (a) BHT may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, BHT disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

General

BHT reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).
The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of BHT.  All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising. 

BHT is committed to providing an atmosphere that encourages the free expression and exchange of ideas. It is the policy of BHT that all participants of conference activities (workshops, tutorials, exhibitions, poster sessions, etc ) will enjoy a welcoming environment free from unlawful discrimination, harassment, and retaliation.

Harassment will not be tolerated in any form, including but not limited to harassment based on gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age, religion or any other status protected by laws in which the conference or program is being held. Harassment includes the use of abusive, offensive or degrading language, intimidation, stalking, harassing photography or recording, inappropriate physical contact, sexual imagery and unwelcome sexual advances. Any report of harassment at one of our activities will be addressed immediately. Participants asked to stop any harassing behavior are expected to comply immediately.

Exhibitors should not use sexualized images, activities, or other material in their booths and must refrain from the use of sexualized clothing/uniforms/costumes, or otherwise creating a sexualized environment. Speakers should not use sexual language or images without scientific purpose, or any language or images that would constitute harassment as defined above in their talks.

Violations should be reported to the conference ombud (nicole@ctocevents.com). All reports will be treated confidentially. The ombud will investigate and prepare a brief statement of facts, a conclusion (proven/not proven) using a preponderance of the evidence standard, and a recommended sanction if a violation is proven. The conference standards committee will vote to either adopt or not adopt this recommendation and may modify it. The decision of the committee is final. Sanctions may include, but are not limited to, exclusion from one or more conference events, exclusion from the entire conference, removal of material from the online record of the conference, referral to the violator’s university or employer, and referral to law enforcement. In no case will registration fees or expenses be refunded by the conference.
All BHT attendees and exhibitors are expected to comply with these standards of behavior either at an in-person event or a virtual event.

BHT Conference Statement

Equity, Diversity, and Inclusion are central to the goals of the BHT community and all of its conferences. Equity at its heart is about removing barriers, biases, and obstacles that impede equal access and opportunity to succeed. Diversity is fundamentally about valuing human differences and recognizing diverse talents. Inclusion is the active engagement of Diversity and Equity.

A goal of the BHT community is to foster an environment in which all individuals are entitled to participate in any BHT activity free of discrimination. For this reason, the BHT community is firmly committed to team compositions in all sponsored activities, including but not limited to, technical committees, steering committees, conference organizations, standards committees, and ad hoc committees that display Equity, Diversity, and Inclusion.
BHT meetings, conferences and workshops must provide a welcoming, open and safe environment that embraces the value of every person, regardless of race, color, sex, sexual orientation, gender identity or expression, age, marital status, religion, national origin, ancestry, or disability. All individuals are entitled to participate in any BHT activity free of discrimination, including harassment based on any of the above factors.

BHT Event Conduct and Safety Statement

BHT believes that mental healthcare should be accessible to all, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought provoking conversations that support BHT’s core mission of advancing behavioral health innovation. Accordingly, BHT is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at BHT-related events.

BHT has no tolerance for discrimination, harassment, or bullying in any form at BHT-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion. Participants are expected to adhere to these principles and respect the rights of others.
BHT seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to on site staff, security or venue personnel, or to nicole@ctocevents.com.

Attendee Policy

Access to ALL BHT activities will be allowed only to people registered. This includes any activity in the convention center or hosted event offsite. If you are caught sharing login information or your badge, you may be terminated from the event immediately and may not be able to attend future BHTs or have papers published. As well, if you are caught bringing an un-ticketed guest into any catered event, exhibit floor or session, you may be terminated from the event immediately. 
BADGE REPRINTS - Our policy is not to reprint badges or replace lost badges. If you lose your badge, you will be able to purchase a new registration at the current on-site rates, but only if on-site registration will be offered. Please keep track of your badge and make sure you bring it each day.